Booth Reservations: Instructions

To reserve a booth, please read Exhibitor Rules & Regulations; and fill out the Exhibit Contract Form.  Space will be assigned after the application is received.  Booths will be granted on a first come, first serve basis.  Additional information will be sent in your letter of confirmation or it may be faxed to you upon receipt of the enclosed form.  You may fax a complete 2007 NTC Conference Contract form to Attention: 2007 NTC Exhibitor, Joan Corley at (703) 648-4445 FAX.

Mail completed application and full payment to:

Deaf and Hard of Hearing in Government (DHHIG)

2007 NTC Conference Exhibit

c/o Joan Corley, Exhibitor Coordinator

P.O. Box 76087

Washington, DC  20013-6087

Booths: Selling

DHHIG is pleased to announce that booth representatives may sell their products at their booth in the exhibit Hall at George Washington University’s Cafritz Conference Center.

Booth Assignments

Exhibit booth space will be assigned, taking into consideration the following:

·         Submission date of application and full payment

·         Sponsor status

·         Type of business or service

Booth Package

The basic exhibitor package for the NTC 2007 includes a single 3 by 6 foot draped table with two chairs, and a 25 word profile on our DHHIG Website.  Furnishings, electricity, phone lines, etc. are not included in the price of the booth.  The Exhibit Hall is not carpeted.  Exhibitors will be listed and receive one copy of the Conference program book and up to two personnel badges with exhibitor ribbons for the exhibit area.

Conference/Exhibit Location

Exhibit will be held at the Cafritz Conference Center at George Washington University in Washington, DC.

Exhibit Booth Rates

·         Two days: $400.00 (Tuesday and Wednesday or Wednesday and Thursday)

·         Three days: $500.00

Interpreting Services

NTC can help to secure dedicated interpreting services for your booth, at a charge.  If you are interested, contact Pamela Baldwin, Reasonable Accommodations Coordinator by email at Pamela.Baldwin@usdoj.gov.

Cancellation of Exhibit Contract

Should a Sponsor or Exhibitor wish to cancel this contact, the refund schedule is as follows: 1) Notification of cancellation of contract on or before April 6th, 2007 – refund of 100% of total contracted costs; 2) Notification of cancellation of contract after April 6th, 2007 or if Exhibitor fails to occupy the space – the DHHIG retains 100% of contracted costs.  NOTE: Exhibitor contracts are not considered cancelled unless the DHHIG has received notice in writing. No exceptions.

Exhibit Dates/Hours

• Set-up

  • Monday, May 7, 2007 – 1:00 p.m. to 5:00 p.m.

  • Tuesday, May 8, 2007 – 7:00 a.m. to 8:00 a.m.

  • Wednesday, May 9, 2007 – 7:00 a.m. to 8:00 a.m.

• Hours

  • Tuesday, May 8, 2007 – 8:30 a.m. to 5:00 p.m.

  • Wednesday, May 9, 2007 – 8:30 a.m. to 5:00 p.m.

  • Thursday, May 10, 2007 – 8:30 a.m. to 5:00 p.m.

• Breakdown

  • Thursday, May 10, 2007 – 4:00 p.m. to 5:00 p.m.

DHHIG/NTC 2007 reserves the right to modify the Exhibit/Conference hours in any manner that is in the best interest of the Organization.

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